Policy Reference Number	PT/HSP/V3
Date of Approval	January 2026
Next Review Date	January 2027

 

Policy Statement

Primed Talent Ltd is committed to ensuring, so far as is reasonably practicable, the health, safety, and welfare of its employees, learners, contractors, visitors, and any other persons who may be affected by its activities. 

We recognise our duties under the Health and Safety at Work etc. Act 1974 and other relevant health and safety legislation. We are committed to providing safe systems of work, suitable equipment, appropriate information, instruction, training, supervision, and arrangements for identifying and managing risk. 

Primed Talent Ltd will take reasonable steps to prevent work-related injury and ill health, promote a positive health and safety culture, and ensure that health and safety considerations form part of day-to-day management and decision-making. 

This policy sets out our commitment, responsibilities, and arrangements for the effective management of health and safety across the organisation. 

 

Purpose

The purpose of this policy is to: 

• set out Primed Talent Ltd’s commitment to health and safety 
• define the responsibilities of those with health and safety duties 
• establish the arrangements in place to manage health and safety risks 
• support compliance with legal and regulatory requirements 
• promote continuous improvement in health and safety performance 

Scope

This policy applies to activities carried out by or on behalf of Primed Talent Ltd, including work undertaken: 

• at company premises 
• at client, partner, or delivery locations 
• during training, learner support, meetings, events, and related activities 
• from home or other remote working locations 
• by employees, contractors, learners, subcontractors, delivery partners, and visitors, where relevant 

Responsibilities

1. Managing Director 

The Managing Director has overall responsibility for health and safety within Primed Talent Ltd and will ensure that: 

• • appropriate arrangements are in place for the management of health and safety 
  • sufficient resources are made available, so far as reasonably practicable 
  • health and safety matters are reviewed periodically 
  • responsibility for day-to-day implementation is assigned appropriately 

2. Managers 

Managers are responsible for implementing this policy within their areas of responsibility. They must: 

• • consider hazards and risks arising from work activities and ensure appropriate action is taken 
  • communicate relevant health and safety information and guidance 
  • support employees and learners in following safe working practices 
  • ensure hazards, incidents, and near misses are reported and addressed appropriately 
  • support safe working arrangements, including for remote working where relevant 

3. Employees 

All employees must take reasonable care for their own health and safety and that of others who may be affected by their acts or omissions. Employees must: 

• • comply with health and safety instructions, procedures, and training 
  • cooperate with Primed Talent Ltd on health and safety matters 
  • use equipment and workstations safely and as intended 
  • report hazards, defects, accidents, incidents, and near misses without delay 
  • not misuse or interfere with anything provided in the interests of health and safety 

4. Learners 

Learners are expected to: 

• • follow health and safety instructions and guidance 
  • behave responsibly during training and related activities 
  • use equipment, facilities, and workspaces safely 
  • report accidents, unsafe conditions, and concerns promptly 

5. Contractors, Visitors, and Delivery Partners 

Contractors, visitors, and delivery partners are required to: 

• • comply with relevant health and safety requirements and site rules 
  • cooperate with Primed Talent Ltd on safety matters 
  • ensure that their actions do not create avoidable risks to others 
  • report hazards, incidents, or concerns as soon as possible 

 

Arrangements

1. Risk Assessment 

Primed Talent Ltd will ensure that suitable and sufficient assessments of health and safety risks are carried out where required. 

Risk assessments will be reviewed: 

• • periodically 
  • when there is reason to believe they are no longer valid 
  • following significant change, including changes to premises, staffing, equipment, working practices, or delivery arrangements 
  • following accidents, incidents, or near misses where appropriate 

Appropriate preventive and protective measures will be implemented and communicated as necessary. 

2. Safe Working Arrangements 

Primed Talent Ltd will take reasonable steps to provide and maintain safe working conditions. This includes, where relevant: 

• • maintaining safe access and egress 
  • keeping work areas in a safe and orderly condition 
  • ensuring appropriate housekeeping standards 
  • addressing common workplace risks such as slips, trips, falls, and unsafe storage 
  • ensuring that equipment provided is suitable for purpose and maintained as necessary 

3. Information, Instruction, Training, and Supervision 

Primed Talent Ltd will provide such information, instruction, training, and supervision as is appropriate to help protect the health and safety of employees, learners, and others affected by our activities. 

This may include: 

• • induction information 
  • role-specific instruction where relevant 
  • emergency procedure awareness 
  • refresher guidance where appropriate 
  • guidance relating to remote working and workstation safety 

Relevant records may be maintained where appropriate. 

4. Fire Safety and Emergency Procedures 

Suitable arrangements will be maintained for fire safety and emergency response, as appropriate to the premises and activities involved. This may include: 

• • keeping emergency routes and exits clear 
  • communicating relevant emergency procedures 
  • providing access to appropriate emergency equipment where required 
  • evacuation arrangements where applicable 
  • emergency awareness measures where appropriate 

Fire-fighting equipment should only be used by persons who are trained and only where it is safe to do so. 

5. First Aid and Incident Reporting 

Primed Talent Ltd will maintain proportionate first aid and incident reporting arrangements appropriate to its activities. 

This may include: 

• • provision of first aid materials or access to assistance, as appropriate 
  • reporting and recording of accidents, incidents, hazards, and near misses 
  • escalation of serious incidents internally without delay 
  • reporting to relevant authorities where legally required 

All employees, learners, and relevant persons are expected to report incidents and concerns promptly. 

6. Equipment and Electrical Safety 

Equipment used in connection with work activities must be suitable, used correctly, and maintained in a safe condition so far as reasonably practicable. 

Defective equipment must not be used and should be reported promptly so that appropriate action can be taken. 

7. Remote Working and DSE 

Where employees work remotely, Primed Talent Ltd will provide appropriate guidance on workstation setup, posture, equipment use, and safe working practices. 

Employees working remotely are expected to: 

• • take reasonable care of their home working environment 
  • follow workstation and DSE guidance 
  • take appropriate breaks 
  • raise concerns relating to discomfort, unsuitable setup, stress, or safety 

8. Well-being 

Primed Talent Ltd recognises that health and safety includes consideration of well-being. We will seek to promote a working environment in which concerns may be raised and workload or stress-related issues can be discussed appropriately. 

9. Consultation 

Primed Talent Ltd will, where appropriate, consult with employees on matters affecting their health and safety and encourage the reporting of hazards, concerns, and suggestions for improvement. 

10. Monitoring and Review 

Health and safety arrangements will be monitored through routine oversight, review of incidents, and management review, where appropriate. 

Corrective actions arising from identified issues will be followed up as necessary. 

 

Reporting Concerns

Any employee, learner, contractor, or other relevant person who becomes aware of a health and safety concern must report it promptly to their line manager or nominated contact. 

General concerns may also be reported to: info@primedtalent.com 

Any matter involving immediate risk to health or safety must be escalated without delay through the appropriate emergency route. 

 

Review

This policy will be reviewed annually and may also be reviewed earlier where there is: 

• a significant change in organisational activities or working arrangements 
• a change in legislation or guidance 
• a serious incident or pattern of incidents 
• any other reason indicating that revision is necessary 

 

Document Control

Field	Details
Approval Status	Approved
Approved By	Managing Director
Date Approved	January 2026
Review Date	January 2027
Policy Number	PT/HSP/V3
Policy Owner	Managing Director

 

Revision Log

Version	Date	Section Updated	Summary of Change
V1	January 2024	Initial Version	First release
V2	January 2025	All sections	Aligned format and updated policy
V3	January 2026	Full policy review	Annual review completed; updated to align with UK policy structure and current organisational arrangements