Document Reference Number	PT/HSP/V2
Implementation Date	January 2025
Next Review Date	January 2026

1. Introduction

Primed Talent Ltd is committed to providing and maintaining a safe and healthy working and learning environment for all staff, learners, contractors, visitors, and other stakeholders who may be affected by our operations. This includes ensuring safe systems of work, appropriate equipment, suitable working conditions, and access to relevant training and supervision.

We aim to comply fully with all relevant UK health and safety legislation, including the Health and Safety at Work etc. Act 1974 and associated regulations. This policy outlines our approach, responsibilities, and arrangements for safeguarding health, safety, and well-being across the organisation.

2. Purpose and Aims

This policy aims to:

• Protect the health, safety, and welfare of all staff, learners, and visitors

• Provide clear roles, responsibilities, and arrangements for implementing health and safety practices

• Promote a proactive health and safety culture across all levels of the organisation

• Ensure compliance with statutory and regulatory obligations relating to workplace and learner safety

3. Scope

This policy applies to all premises, programmes, and activities delivered or managed by Primed Talent Ltd, including:

• Physical locations and remote working arrangements

• Employees, contractors, learners, visitors, subcontractors, and delivery partners

4. Responsibilities

Role	Responsibility
Board of Directors	Ultimate accountability for policy, resources, and oversight
Managers & Supervisors	Day-to-day safety implementation, compliance, and support
Employees & Staff	Compliance with policies, attend training, report hazards
Learners	Follow guidance and report safety concerns
Designated First Aiders	Provide emergency first aid and assist in incident response
Facilities Manager	Equipment safety, testing schedules, and site inspections

5. Arrangements

5.1 Fire Safety and Emergency Procedures

• Periodic evacuation drills

• Clear and unobstructed fire exits

• Fire-fighting equipment for trained staff only

• Nominated staff assist evacuation and roll calls

5.2 First Aid and Accident Reporting

• Clearly marked first aid kits

• First Aider contact information visible on all sites

• Mandatory reporting of all accidents/near misses

• Escalation of serious incidents to Directors and authorities

5.3 Risk Assessment

• Annual or as-needed risk assessments

• Communication of risks and control measures

5.4 Electrical Safety

• Use of tested, certified equipment only

• Scheduled PAT testing

• Immediate reporting and removal of faulty equipment

5.5 Health and Safety Training

• Induction training for new staff

• Refresher training for high-risk roles

• HR maintains training logs

5.6 Remote Working and DSE

• Staff to complete workstation assessments

• Guidance provided on ergonomics and screen breaks

5.7 Mental Health and Well-being

• Access to Mental Health First Aiders

• Awareness resources and training provided

5.8 Smoking and Substance Use

• Prohibition of smoking/vaping on premises

• Zero tolerance for substance misuse

5.9 Visitors and Site Access

• Visitors to report to reception/contact on arrival

• No access to restricted areas without authorisation

5.10 Monitoring and Inspection

• Six-monthly formal inspections

• Action logs maintained and followed up

5.11 Purchasing and Equipment Safety

• All items must meet safety standards

• Director approval required for purchases

6. Monitoring and Review

• Performance monitored through inspections, feedback, and incident analysis

• Reviewed annually or earlier in response to changes in risk, structure, or law

7. Reporting Concerns

All health and safety concerns must be reported to your Line Manager or the Health and Safety Officer: Email: info@primedtalent.com

8. Document Control and Review

Approval Status	Approved
Approved By	Managing Director
Date Approved	January 2025
Review Date	January 2026

9. Revision Log

Version	Date	Section Updated	Summary of Change
V1	January 2024	Initial Version	First release
V2	January 2025	All sections	Aligned format and updated policy